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Privacy Policy

NEC Scandinavia AB ("NEC" or, as appropriate, in the context, "we", "us" or "our") is committed to respecting and protecting the personal data of individuals with the utmost responsibility and transparency.

This website privacy policy (“Privacy Policy”) governs Personal Data we collect from you and from our website as well as any personal data we automatically collect from your online visits (“Service”). This Privacy Policy does not apply to the websites of any third parties, even if their websites are linked to our website.

The Privacy Policy may be supplemented by additional privacy statements, terms or notices provided to you.

For the purposes of this Privacy Policy, references to “you” or “your” are references to individuals who use our website.

We do not knowingly collect or use any information from children (we define "children" as minors younger than 15 years of age on our websites). If you are a parent and become aware that your child has provided us with information, please contact us and we will work with you to address the issue.

This Privacy Policy was last updated in September 2025.  We may amend this Notice from time to time to keep it up to date with legal requirements and the way we operate our business. We recommend that you visit this Privacy Notice on occasion to learn about new data protection practices or changes. If we make material changes to the way in which we use information we collect, we will use reasonable efforts to notify you by means consistent with applicable law and will take additional steps as required by applicable law.

Data Controller

For the purpose of this Privacy Policy, NEC Scandinavia AB is responsible for the processing of your Personal Data as Data Controller. 

If you have any questions about this Privacy Policy, your personal data or its processing, you can contact us by emailing privacy@emea.nec.com or by writing at the following address: 

NEC Scandinavia AB
Kronborgsgränd 1, 164 46, Kista, SWEDEN

We may collect personal data when you

  • Use our websites
  • Request quotes, services, support, downloads, trials, whitepapers, training or information
  • Place orders for products or services or register for events
  • Create and manage an account
  • Participate in surveys or other promotional activities online or in any other venue
  • Provide a testimonial
  • Subscribe to NEC newsletters, marketing and promotional emails, or other materials
  • Interact with us on third party social networks (subject to that third party’s terms of use and privacy policies)
  • Contact us

Personal data we collect about you

Data you provide to us

The types of personal data that we collect directly from you depends on how you interact with us and our websites and may include:

  • Contact data: including your professional address, email address and telephone numbers
  • Identity data: including your name, last name, username or similar identifier, title
  • Marketing and communication data: including your preferences in receiving marketing from us and your communication preferences
  • Profile data: including information collected progressively when you visit our websites including your referral website, pages you visit, actions you take, patterns of page visits and information from forms you fill in
  • Technical data: includes information collected when you access our websites or client knowledge portal, your internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you are using
  • Usage data: information about how you use our websites
  • Events data: includes educational, employment and professional background, dietary and accessibility requirements, and photo
  • Payment information: such as credit or debit card number or billing information
  • Comments, feedback and other information you provide to us: including information that you send to customer support and messages, appointment inquiries and other information that you wish us to share with our exhibitors, visitors and business partners
  • Recruiting information: if you submit your job application to us and you further agree to participate in a selection procedure we may collect and process contact information that you provide us such as your name, email address and phone number, date of birth, passport or identifying card data, nationality, image, academic and professional data and job history to manage and administer the application and carry out our selection procedures, or to comply with any relevant legal or regulatory obligations (e.g. non-discrimination regulations). We may also access public information included on your professional social network profiles. We will ensure that this processing is proportionate to the purposes outlined above.

We will never collect any special categories of personal data about you through our websites; this includes details about your race or ethnicity, religious or philosophical beliefs, sexual life, sexual orientation, political opinions, trade union membership, information about your health, genetic and biometric data, or any information about criminal convictions and offences.

Aggregated Data

We may collect, use and share aggregated data such as statistical or demographic data for any purpose. Aggregated data may be derived from your personal data but is not legally considered personal data because it does not directly or indirectly reveal your identity. For example, we may aggregate your usage data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this Privacy Policy.

Data from other sources

We also may obtain personal data about you from our group companies and from other third parties, including:

  • Service providers that help us determine a location based on your IP address in order to customise certain products to your location
  • Partners with which we offer co-branded services or engage in joint marketing activities or for targeted advertising purposes
  • We may also supplement personal data we collect with personal data obtained from other parties, including our business partners and other third parties to create customised profiles about you
  • Publicly available sources and data suppliers from which we obtain data to validate or supplement the information we hold. We will ensure that this processing is proportionate to the purposes outlined above.

Data from Service use

Our Service may automatically collect personal data about how you and your device interact with the websites, including:

  • Computer, device and connection information, such as IP address, browser type and version, operating system, platform and other software installed on your device, unique device identifier and other technical identifiers, error reports and performance data
  • Usage data, such as the features you used, the settings you selected, your URL click stream data, including date and time stamp and referring and exit pages, and pages you visited on the Service
  • For location-aware services, your location, such as where you are located on the event floor

We may collect this data through our servers and the use of cookies and other technologies. You can control cookies through your browser’s settings and other tools. However, if you block certain cookies, you may not be able to register, login, or access certain parts or make full use of the Service. For more details, please see our Cookies Policy.

How we use your personal data

Depending on how you interact with us and our Services, we may use your personal data to:

  • Deliver the products, solutions, Services and support or carry out the transactions you have requested
  • Provide, activate and manage your access to and use of the Service
  • Process and fulfil a request, order, download or other transaction
  • Provide technical, product and other support and to help keep the Service working, safe and secure
  • Facilitate communications from business partners
  • Customise, analyse, and improve our products, solutions, Services (including the content and advertisements on our website to identify usage trends or determine the effectiveness of our marketing campaigns), technologies, communications and relationship with you
  • Better understand our customers and online users, including profiling based on interests and interactions with our websites
  • Personalise content and implement your preferences
  • Enforce our conditions of sale, website terms and separate contracts (if applicable) with you
  • Prevent fraud and other prohibited or illegal activities
  • Protect the security or integrity of our websites, our businesses, and our products or Services
  • Respond to your requests, inquiries, comments and concerns
  • Enhance and improve the Service and our other products and Services and to develop new products, Services, and benefits
  • Deliver targeted advertisements, promotional messages, notices and other information related to the Service and your interests
  • Provide you with promotional messages and other information about products, events and Services of ours, our affiliates and third parties, such as exhibitors, sponsors and media partners
  • Invite you to participate in user testing and surveys as well as sweepstakes, competitions and similar promotions
  • Identify usage trends and develop data analysis, including for purposes of research, audit, reporting and other business operations, including determining the effectiveness of our promotional campaigns and evaluating our business performance
  • Comply with our legal obligations, resolve disputes, and enforce our agreements
  • Perform other functions or serve other purposes, as disclosed to you at the point of collection, or as required or permitted by law

Legal basis of processing personal data

Our legal basis for collecting and using your personal data as described in this Privacy Policy will depend on the personal data concerned and the specific context in which we collect it. In general, we collect and process your personal data on one or more of the following bases:

  • Your consent, for example where we have obtained your consent to process your personal data for certain activities. If we do so, we will provide you with full details of the personal data that we would like to process and the reason, so that you can carefully consider whether you wish to consent. You are free to withdraw your consent at any time by contacting privacy@emea.nec.com. If you withdraw your consent, it will not affect the lawfulness of any processing based on your consent before you withdrew it. Where applicable, we may ask for your consent to processing at the point where you provide your personal data.
  • To comply with a contractual obligation. We will advise you upon collection whether the provision of your personal data is mandatory and of the possible consequences if you do not provide us with your information.
  • For compliance with NEC’s legal obligations where other laws require the processing of your personal data or where we need your personal information to protect your vital interests or those of another person.
  • NEC’s legitimate interests which include the provision of this website and/or relevant products and services, and/or the carrying out of marketing and profiling activities, we only rely on our legitimate interests to process your Personal Data when these interests are not overridden by your rights and interests.

Sharing your personal data

We may disclose the categories of personal data listed above with the following categories of recipients for the purposes outlined in this Privacy Notice:

  • Affiliated entities: we may disclose your personal data to our subsidiaries and corporate affiliates, including future subsidiaries and affiliates of NEC Corporation, to use your personal information consistent with this Privacy Policy.
  • Service providers: we may disclose personal data with service providers who provide us with services, such as data analysis, online advertising, payment processing, order fulfilment, IT services, credit information services, customer service, and other similar services. We grant our service providers access to personal data only to the extent needed for them to perform their functions, and we require them to protect the confidentiality and security of such personal data.
  • Commercial purposes: we may disclose personal data with unaffiliated parties (commercial partners and/or enterprise customers) who partner or enter into commercial agreements with us to deliver our services or on our commercial activities. Depending on the choices you have made and the nature of the joint activity, these parties may contact you regarding products or services of interest. However, we do not sell or share personal data with these unaffiliated parties.
  • Government authorities: we may disclose personal data to government authorities. For example, we may do so as required by law or in the interest of protecting or exercising our or others' legal rights, such as without limitation, in connection with requests from law enforcement officials and in connection with court proceedings.
  • Business transfers or assignments: in certain circumstances, we may disclose or transfer personal data to a prospective buyer, acquirer, successor, seller, new owner, assignee, or other relevant third party as necessary during negotiations or in connection with any change in corporate control, such as a reorganisation, merger, sale, joint venture, assignment, transfer, or other disposition of all or any portion of our business, assets, or stock (including in connection with bankruptcy or similar proceedings). This is done in our legitimate interest to ensure the continued success of our business.
  • Permission: we may disclose personal data with recipients where you have granted us permission, and we reserve the right to fully use and disclose any information collected via our websites that is not in personally identifiable form.

Retention of your personal data

Except as otherwise permitted or required by applicable law or regulation, to satisfy any legal or regulatory obligations, or to resolve disputes, we will retain your personal data (including the categories of personal data discussed in the sections above) for as long as necessary to fulfil the purposes for which we collected it. In determining what constitutes an appropriate retention period for personal data, we consider applicable legal requirements, the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data, and whether those purposes can be achieved through other means.

Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Your rights

You have the following rights:

  • Access: you have the right to request information about how we process your personal data and to obtain a copy of that personal data.
  • Rectification: you have the right to request the rectification of inaccurate personal data about you and for any incomplete personal data about you to be completed.
  • Objection: you have the right to object to the processing of your personal data which is based on our legitimate interest (as described above).
  • Erasure: you have the right to request the erasure of your personal data (subject to certain conditions).
  • Restriction: you have the right to ask us to restrict our processing of your personal data so that we no longer process that information until the restriction is lifted.
  • Portability: you have the right to receive the personal data which you have provided to us in a structured, commonly used, and machine-readable format and to have that information transmitted to another organisation in certain circumstances.
  • Information: you have the right to receive transparent information about how we process your personal data.
  • Withdraw your consent: you have the right to withdraw any consent for process that you have provided to us at any time. To withdraw consent for direct marketing, you can unsubscribe from our direct marketing communications and profiling activities, if applicable. For any other cases, please contact us. Withdrawing consent does not affect the lawfulness of processing based on consent before its withdrawal.

Please note that these rights are not absolute and in certain cases are subject to conditions as specified in applicable law. 

If you wish to exercise any of these rights, you can send your requests to our Company sending an e-mail to privacy@emea.nec.com. We will acknowledge your request within 30 days and respond to it without undue delay.  

In addition to the above, you have the right to lodge a complaint about our handling of your personal data to the Swedish Authority for Privacy Protection (IMY).

Integritetsskyddsmyndigheten, Box 8114, 104 20 Stockholm, Sweden
Tel: +46 (0)8 657 61 00 
Email: imy@imy.se